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Online Facilities Request Form

Meeting Room Terms and Conditions (Please read prior to submitting your request):

  • Ministry Event Coordinator understands and agrees that a key will be issued by the parish office one day before the event.  
  • Ministry Event Coordinator agrees to return the key immediately after the event to the parish office. If the parish office is closed when the event is ended, Ministry Event Coordinator agrees to return the key no later than two days after the event, unless other arrangements have been made.
  •  Ministry Event Coordinator agrees that the premises will be left clean and in pristine condition.
  • If food was present at the event, Ministry Event Coordinator agrees to ensure the following: All tables are cleared and cleaned, all floors of the rooms used, see check list above, will be vacuumed and cleaned; All kitchen counters are Cleared and Cleaned; All dishes are washed and return to the dish.
  • Ministry Event Coordinator understands and agrees that if he/she elects to use Parish Audio/Video Equipment he/she, and or his/her agent, will receive operating instructions prior to the event. No individuals may use the equipment unless they have been trained by the Plant Manager.
  • Ministry Event Coordinator understands and agrees that if he/she elects to use parish hall kitchen appliances he/she, and or his/her agent, will receive operating instructions prior to the event. No individuals may use the equipment unless they have been trained by Facilities Manager.
  • Ministry Event Coordinator agrees to return any audio/visual equipment or kitchen appliances to the location where found or issued. All equipment must be returned in the same operating condition as received. If repairs are required, Ministry Event Coordinator understands and agrees to pay any amounts necessary to return said audio/video equipment to useful condition.
  • Ministry Event Coordinator understands and agrees that any kitchen utensils used will be replaced if missing, at his/her expense.
  • Ministry Event Coordinator at the end of the event, will ensure that all lights, A/C or heat are turned off and all windows are closed and latched. Ministry Event Coordinator, unless otherwise instructed by the Facilities Manager will ensure that all the doors around the building are locked, as well as the outside bathrooms, and all lights in the building are turned off.
  • Ministry Event Coordinator understands that the facilities management has a right to refuse alcohol consumption at events.



  • Late requests must be submitted at least two (2) weeks before the requested event date. Requests received less than two (2) weeks in advance may not be processed in time for the event date.
  • Is your group a parish ministry?
  • If not, have you contacted the Facilities Manager?
    facilityreservation@sjnirvine.org

  • Facilities Use Fees will apply. Wedding and Baptismal receptions cannot be accommodated.
  • Event Information


    Please enter all the information for your event. These fields are required.

  • Please note AM or PM
  • Please note AM or PM
  • In minutes - example: 2 hours = 120 min
  • In minutes
  • Space Requirements


    The information below informs us of your space requirements. If there is an additional space that you need that is not listed, please add it to the comment box.
  • NOTE: Caterers must provide current proof of General Liability Insurance, Automobile Liability Insurance, Workers Compensations Insurance, Health Department Certification, Liquor License and Business License.
  • Equipment Needed:
    Check off as many as needed

  • Meeting Room Terms & Conditions: *
    NOTE: You will receive a letter/email of confirmation regarding this request within a week.


NOTE: Do Not Alter These Fields: